Our constitution

Approved by a Special General Meeting held on 17 February 1971
Sections 6 and 7 amended at a Special General Meeting held on 28 January 1978
Section 5 amended at a Special General Meeting held on 20 January 1982
Sections 5 and 6 amended at a Special General Meeting held on 29 January 2003
All sections amended at a Special General Meeting held on 8 February 2021
All sections amended at a Special General Meeting held on 13 May 2026

1. Title

The association shall be known as the St. Andrew High School for Girls Parent-Teacher Association (PTA), hereinafter referred to as “the Association.” The school shall be referred to as “the School.”

2. PTA Year

The PTA fiscal and administrative year shall run annually from July 1st of the current year to June 30th of the following year.

3. Objectives

The objectives of the Association shall be to:

Foster cooperation between the school and home for the welfare and holistic development of students.
Acquaint parents/guardians with teachers, school rules, policies, and standards.
Encourage dialogue and the exchange of ideas on the education, discipline, and development of students.
Provide a network of parents, guardians, and teachers to build a spirit of community, commitment, and service to the school.
Assist the school with projects and programs that enhance its capacity to deliver quality education and services to students.

4. Membership

Membership in the Association shall be open to:

Parents or legal guardians of students enrolled at the school.
Teachers of the school.
Honorary Life Members: individuals who have rendered outstanding service to the school, elected by the Executive Committee.

5. Voting Rights

Each parent/guardian and teacher member is entitled to one (1) vote at Annual or Extraordinary General Meetings (AGMs/EGMs).
If both parents/guardians are present, each is entitled to vote separately.
Past parents/guardians may attend meetings but do not have voting rights.

6. Executive Committee

The Executive Committee shall manage the affairs of the Association and shall consist of:

Officers: President; Immediate Past President (non-voting member); First Vice President; Second Vice President; Secretary; Assistant Secretary; Treasurer; Assistant Treasurer.

Ordinary members: class representatives, comprising parents/guardians from each class; chairpersons or representatives for standing committees or sub-committees.

Ex-officio members: the Principal (or designated acting Principal); teachers nominated by the Principal.

Board representative: one (1) PTA representative to the School’s Board of Management, nominated by the President.

Quorum: one-third (1/3) of the Executive Committee shall constitute a quorum. Co-option: the Executive Committee may co-opt additional members for specific purposes or limited terms as needed.

Attendance and performance. Executive Committee members are expected to uphold the school’s core values in their conduct at all times. Failure to do so may result in corrective actions as deemed necessary by the Association, subject to a majority vote from the Executive Committee. The items below are subject to the same voting requirements.

Officers and ordinary members absent for three (3) consecutive meetings without reasonable cause may be asked to resign.
The President may request the resignation of any officers and ordinary members deemed non-performing or disruptive to PTA operations.
Misuse of office, insubordination, or conduct not keeping with the core values of the school by officers and ordinary members may result in resignation.
Vacancies shall be filled at the next AGM unless urgent, in which case the Executive Committee may make an interim appointment.

Presidential vacancy. If a vote of no-confidence in the President is passed by a majority from the Executive Committee and Chairpersons, the First Vice President shall assume the role until the next AGM.

7. Annual General Meeting (AGM)

All Executive Committee positions shall be declared vacant annually at the AGM, and elections shall be held.
Officers may serve a maximum of three (3) consecutive terms in the same post but may be elected to a different post. After a one-year break, they may sit in any post, including their previous one.
Retiring members shall remain in office until the close of the administrative year (June 30), at which point their successors will assume leadership (July 1).
The Annual General Meeting shall be held in April each year to allow adequate time for handover and transition to newly elected members before the start of the new PTA year.

8. Finance and Subscriptions

Annual membership subscription fees shall be determined at a General Meeting and approved by a two-thirds (2/3) majority.
All expenditure must be approved by the Executive Committee.
The Treasurer shall keep accurate accounts of all income and expenditure.
Payments shall require signatures of any two (2) of the following: President, Vice President, Treasurer.

9. Meetings and Notices

Written notice of all General Meetings shall be sent to members at least two (2) weeks in advance by email, letter, or other agreed methods.
For meetings involving constitutional amendments, notice must be given four (4) weeks in advance, with proposed changes circulated.
PTA General meetings should be held at least once per term, including an end of year meeting and AGMs.
PTA Executive meetings should be held at least once per month, based on availability of members and agenda requirements.

10. Amendments to the Constitution

Amendments require a two-thirds (2/3) majority vote of members present at an Extraordinary General Meeting (EGM) convened specifically for that purpose.
Decisions held at AGM will be accepted with a two-thirds (2/3) majority vote of members present.
Proposed amendments must be circulated to members at least four (4) weeks prior to the meeting.
Minor grammatical or formatting corrections may be made outside of the General Meeting, with approval by the Executive Committee.

11. Committees and Duties

The PTA shall operate through standing and ad-hoc committees, including but not limited to: Fundraising, Excellence in Education, Grade Representatives, Health & Wellness, Information Technology, Parent Welfare, Public Relations, Spiritual Development, Sports, Staff Welfare, Technical & Environmental. All committees shall have an Assistant Chair to support the Chairperson and ensure continuity of leadership.

Appendix: Duties of Officers and Committees

President

Convene and preside over all PTA and Executive Committee meetings.
Plan meeting agendas in consultation with the Secretary and other officers.
Spearhead PTA projects, programs, and initiatives.
Serve as the official spokesperson and representative of the PTA.
Report regularly at General and Annual General Meetings.
Liaise closely with the Treasurer on financial matters.
Collaborate with the school administration to support PTA objectives.
Provide oversight for the operation of the PTA Tuck Shop; its management reports to the President, who is accountable to the Executive Committee.

Immediate Past President

Provide advisory support to the current President on past decisions, policies, and relationships.
Contribute institutional knowledge to support leadership continuity and provide recommendations.
Serve in an advisory capacity on committees to the President, if requested.
Offer historical context to inform strategic planning and legacy initiatives.
Act as a resource, not a decision-maker, to the Executive Committee (a one-year, non-voting, advisory post).

First and Second Vice Presidents

Assist the President and assume duties in their absence.
Oversee and monitor the Fundraising and Public Relations Committees.
Ensure all decisions made at meetings are followed up and implemented.
Monitor grade-level projects and liaise with Grade Representatives.
Support the President in the coordination of PTA activities.

Secretary

Record and prepare minutes of all PTA and Executive Committee meetings.
Distribute minutes to Executive Members, the school, and the wider PTA membership as appropriate.
Prepare and distribute agendas for meetings.
Notify members of meeting dates and times, including Extraordinary General Meetings.
Handle official correspondence on behalf of the PTA.
Manage meeting logistics, including venue booking and refreshments.

Assistant Secretary

Assist the Secretary in all duties.
Take minutes and manage communications when the Secretary is unavailable.
Help coordinate meeting arrangements.

Treasurer

Safeguard and manage PTA funds with transparency and accuracy.
Keep detailed records of all financial transactions.
Ensure all income and expenditures are supported by invoices or receipts.
Obtain monthly bank statements and reconcile accounts.
Prepare financial statements for General and Executive Committee meetings.
Lead the collection of membership dues and fundraising proceeds.
Prepare the annual PTA budget for approval by the Executive Committee.
Oversee project finances and ensure project chairs submit financial reports within six weeks of project completion.

Assistant Treasurer

Assist the Treasurer in all financial duties.
Act on behalf of the Treasurer when necessary.

Assistant Chair (all committees)

Support the Chairperson in planning and executing committee activities.
Act on behalf of the Chairperson during their absence.
Assist with coordinating committee meetings and communications.
Help ensure committee goals and deadlines are met.
Serve as a liaison between committee members and the Executive Committee when needed.

Fundraising Committee

Plan and coordinate fundraising activities to support PTA and school projects.
Work collaboratively with other committees to integrate fundraising efforts.
Inform the Treasurer and Executive Committee of fundraising plans and results.
Work alongside the Tuck Shop administrator to ensure funds meet our obligations.

Excellence in Education Committee

Collaborate with school administration and the Learning Enhancement Centre.
Develop strategies to promote academic excellence among students and teachers.
Represent the PTA on the Academic Affairs Committee of the Board.
Promote programs and initiatives that enhance teaching and learning outcomes.
Report activities and progress at Executive Committee meetings.

Grade Representatives

Serve as liaisons between the PTA, the girls in each grade, Grade Coordinators, and parent class representatives.
Represent both Lower School (Grades 7–9) and Upper School (Grades 10–13) to address the distinct needs of each group.
Organize monthly meetings with the grade-level parents, including prayer sessions at least once per term.
Plan grade-specific activities or support based on needs.
Manage ticket distribution and monies collection for grade-related events.
Monitor and report on grade-related projects.
Attend PTA meetings, coordinated with Grade Coordinators.

Health & Wellness Committee

Support school efforts to maintain a clean and healthy environment.
Educate students on proper sanitation and hygiene.
Assist with school breakfast/lunch programs.
Coordinate support for students needing books or uniforms.
Source and provide medical assistance through community networking.
Plan health seminars and counseling services, including Health Fairs.

Information Technology Committee

Promote and support the integration of technology in the school's learning environment.
Assist in professional development and support for staff regarding technology use.
Help develop, review, and update the school's technology plan.
Evaluate technology initiatives to ensure they meet educational goals.

Parent Welfare Committee

Empower and support parents to develop as effective caregivers and individuals.
Plan and execute seminars and social events to strengthen the parent community.
Provide consistent communication and assistance to the parent body.

Public Relations Committee

Raise awareness among parents of PTA goals and activities.
Foster community spirit and cooperation within the parent body.
Publicize PTA and school events through various channels.
Encourage broad participation in PTA activities.

Spiritual Development Committee

Organize and lead devotions at least once per month or term.
Collaborate with the school's Guidance Department.
Develop initiatives to enhance students' spiritual life.
Provide support to teachers and students during times of loss or grief.
Work closely with the Inter-School Christian Fellowship.

Sports Committee

Collaborate with the Physical Education Department to raise funds for sports gear and uniforms.
Identify and approach potential sponsors and donors.
Send thank-you letters and updates to sponsors.
Inform the Executive Committee about sports events and results.

Staff Welfare Committee

Promote good working conditions and relationships among school staff.
Develop incentives and recognition programs for staff.
Assist in fostering a supportive and positive staff environment.

Technical & Environmental Committee

Identify and plan school maintenance and improvement projects.
Prepare budgets for proposed projects for Executive Committee approval.
Coordinate with the school's Operations Manager to maintain the school environment.
Source materials and labor for projects.
Provide technical support to the school administration.
Report regularly on project status and activities.

Last updated 2 November 2026.